Privacy Policy

Almie is an assistant for your email and calendar. To do its job it needs access to information you choose to connect, mainly your Google account. We treat that access as a responsibility. This policy explains what we collect, why, who we share it with, and the control you have. It covers the Almie app and this website.

Almie is operated by Other Shapes Ltd, a company registered in England and Wales (“we”, “us”). We are the data controller for the information described below.

1. What we collect

Account and identity. When you sign in with Google we receive your name, email address and your Google account identifier, which we use to create and recognise your account.

Google account data you connect. With your consent, Almie reads your Gmail messages and Google Calendar events so it can brief you, find times and draft replies. When you explicitly ask, and only then, it sends email, archives or labels messages, and creates or updates calendar events on your behalf. Almie never deletes mail or calendar entries it did not create.

Information Almie derives. To work well it keeps a small amount of derived data: short summaries of recent mail, a profile of how you write (built from your sent mail), facts you ask it to remember, your settings and preferences, and a history of your conversations with it, which you can clear at any time.

Voice. If you enable voice, your speech is transcribed entirely on your own device. Audio is never uploaded to us.

Payment. Subscriptions are handled by our payments provider (see section 6). We never see or store your card details.

Technical. If you turn on notifications we store a push token so we can alert your device. We keep minimal, security-focused server logs (request method and path, never message or calendar content), and a per-account ledger of AI usage for fair-use limits.

2. How we use it

We use your information solely to provide and maintain Almie's features for you: summarising your inbox, finding meeting times, drafting and (on your instruction) sending replies, managing your calendar, and remembering your preferences. Almie asks before taking any action that changes your mail or calendar, unless you have explicitly set it to act first.

3. Google user data and Limited Use

Almie's use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements. In particular:

• We only use Google data to provide and improve the user-facing features you see in Almie.
• We do not use your Google data, email, or calendar content to train generalised or generative AI or machine-learning models.
• We do not sell your Google data, and we do not use it for advertising.
• We do not transfer it to others except as needed to provide a feature, for security or to comply with the law.
• No human at Almie reads your Google data, except with your explicit consent for specific messages, where necessary for security or to comply with the law, or where the data has been aggregated and anonymised.

4. AI processing

To generate a summary, a draft or an answer, the relevant content (such as the email you asked about) is sent to our AI provider, Anthropic, which runs the model that powers Almie. Under Anthropic's commercial API terms, your inputs and outputs are not used to train their models. We send only what is needed for the task at hand.

5. How we store and protect it

Your data is hosted on infrastructure in the UK or EU. Connections are encrypted in transit, and your Google access token is encrypted at rest. Access to production systems is restricted to the small team that runs Almie.

6. Who we share it with

We do not sell your information. We use a small set of trusted processors to run the service:

• Anthropic, to run the AI model that generates summaries, drafts and answers.
• Lemon Squeezy, our merchant of record, to process payments and manage subscriptions.
• Our hosting and database provider, to store your account and run the service in the UK or EU.
• Apple, to deliver push notifications to your device (only if you enable them).
• Our error-reporting provider, to capture technical errors so we can fix them. Message and calendar content is excluded from error reports.

Some providers may process data outside the UK or EU. Where they do, the transfer is covered by appropriate safeguards such as Standard Contractual Clauses.

7. How long we keep it

We keep your account data for as long as your account is open. Conversation history is kept for the period you choose in Settings (and you can clear it sooner). When you disconnect Google, we revoke our access and delete the stored token. When you delete your account, we erase your data, as set out below.

8. Your choices and rights

You are in control of your data. At any time you can:

• Disconnect Google, from Settings in the app, which revokes our access and removes the stored token.
• Delete your account, from Settings in the app, which permanently erases your data from our systems. You can also email us and we will erase it within 30 days.
• Export a copy of the data we hold about you, on request.
• Clear your conversation history, or change how long it is kept.

Under UK and EU data protection law you also have the right to access, correct, restrict or object to our use of your data, to data portability, and to withdraw consent. To exercise any of these, email hey@other-shapes.com. If you are unhappy with how we handle your data, you can complain to the UK Information Commissioner's Office (ico.org.uk).

9. Children

Almie is not intended for anyone under 18, and we do not knowingly collect data from children.

10. Changes to this policy

If we make material changes we will update this page and the date above, and let you know in the app where appropriate.

11. Contact

For any question about your data or this policy, email hey@other-shapes.com. Almie is operated by Other Shapes Ltd, registered in England and Wales.